HR and Office Assistant

We are looking for a proactive and highly organized HR and Office Assistant to join our team.

If you enjoy a dynamic work environment, are detail-oriented, communicative, and passionate about creating a positive office atmosphere, this is the perfect opportunity for you! You will play a key role in supporting office operations, HR activities, and creating a welcoming environment for employees and visitors.

Do you have what it takes to become a part of the Shindiri Studio team?
Apply now and find out! Send us your Resume in English on: jobs@shindiristudio.com

Responsibilities

Assist in recruitment processes – sourcing for new candidates, scheduling interviews, and maintaining records
Help prepare and print employment contracts and HR-related documents
Welcome and orient new team members – prepare workstations, welcome packages, and basic equipment
Support onboarding activities – organize presentations, introduce team members, and conduct office tours
Maintain and update HR spreadsheets and employee records
Track employee attendance, vacations, and sick leaves
Assist in preparing basic HR reports, official letters, confirmations, and internal memos
Enter and update employee data in internal databases
Organize Team building and Team bonding activities
Communicate with employees regarding HR-related events and activities
Welcome guests, candidates, and partners; serve coffee/refreshments
Monitor and procure office supplies (stationery, water, coffee, equipment)
Communicate with suppliers, service providers, cleaning teams, and courier companies
Assist in scheduling and organizing internal and external meetings
Maintain the cleanliness and organization of the office space
Organize business travel arrangements (accommodation, transportation, per diem)
Ensure that all office facilities are functioning properly and that employees have optimal working conditions
Contact maintenance workers and external service providers when necessary to resolve any office-related issues
Order and procure refreshments, office supplies, and any other essentials required by employees
Support internal communication regarding office events

Benefits

Onboarding period;
Work-life balance;
Flexible working hours;
Pleasant atmosphere;
Team Building Activities;
Happy Friday;
Sports Activities;
Conferences and Courses;
Workshops;
Humanitarian Actions;
Private English Language Lessons;
Pet-Friendly Company;

Required Qualifications

Bachelor's in Psychology or any other humanities degree
Good organizational, communication, and multitasking skills
Proficiency in using MS Office tools (Word, Excel, PowerPoint) and Google Drive
Ability to maintain a high level of accuracy and attention to detail
Good command of the English language (minimum B2 level)
Proactive and hands-on approach to solving daily office and HR tasks

Preferd (not mandatory)

Previous experience with LinkedIn
Certification in Assertive Communication Skills
Familiarity with basic HR processes (onboarding, employee record-keeping)
Experience with scheduling meetings, organizing events, or handling office inventory
Driver’s license (category B)

KEY NOTES

Job Summary

Type of empoyment: Full-time
Workplace: On-site
Location: Nis, Serbia

Apply for position

Didn’t find an open position for you?

Bear in mind that although these positions are currently required, your application is more than welcome! Send us your CV, what are your specialities and what would you like to apply for to the email

jobs@shindiristudio.com